Informal Procurement Opportunities

 

Informal solicitations include procurement purchases of goods or services estimated to cost between $50,000 and $300,000. JEA purchases are made through a competitive bidding process. Current Bid Openings as well as specifications for each bid can be found below. If you are interested in a particular solicitation you can register to be added to our mailing list for notifications.
View Responses for Awarded Solicitations 
View Formal Procurement Opportunities ($300,000+) 

All bid openings are held on Tuesdays at 2:00 p.m. at JEA, 21 W. Church Street in the Customer Center 1st Floor, Room 002 (unless otherwise noted). Sealed bid/proposal packets must be submitted to the Bid Office by 12:00 noon prior to bid opening at 2:00 p.m.
Access Bid Forms


96576 (ITN) HP WORKSTATION Z4 G4 Equipment Purchase

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor for HP 640 G4 CTO Equipment Purchase that can provide the items contained within Appendix A – Response Workbook and provide the best value to JEA (the "Work" or "Services").  "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.

Bid Due Date: January 23, 2019




 

96519 (RFQ) SALE OF A JEA OWNED LAND PARCEL AT ST. JOHN’S PARKWAY AND RACETRACK ROAD (APPROXIMATELY 387 S.F. Parcel)

The purpose of this Request for Quote (RFQ) is for JEA to obtain quotes for the third party purchase of a parcel of
property located at St. Johns Parkway and Racetrack Road which, is approximately 387 square feet in size.
Reference: A portion of Tax Identification number RE#: 023595-0001, St. Johns County as shown on the Exhibit A
attached to the Special Warranty Deed.

Bid Due Date: January 22, 2019




 

96435 (ITN) Acquire ABESS Lift Station Fiber Build

The purpose of this Invitation to Negotiate (ITN) is to evaluate and select a vendor for the ABESS Lift Station Fiber Build that can provide the items contained withing Appendix B - Response Workbook and provide the best value to JEA. "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship. 

 

Bid Due Date: January 18, 2019




 

96299 (ITN) VIPRION 2250 Blades

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor for VIPRION 2250 Blades Purchase that can provide the items contained within Appendix A – Response Workbook and provide the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.

Bid Due Date: December 13, 2018




 

96295 (ITN) SaaS Training and Onboarding Tool

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor that can provide, support, and implement a SaaS Training and Onboarding Tool and provide the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.
JEA is soliciting a SaaS based tool to create seamless real-time interactive guides on any web platform to facilitate new employee onboarding processes and existing employee training sessions. The SaaS based tool should also enable JEA users the quick and easy creation of guides on any web application that annotate the different platform elements. Viewing the guides should not be browser dependent.

Bid Due Date: January 8, 2019




 

96127 (ITN) Print and Direct Mailing Services

The purpose of this Invitation to Negotiate (the “ITN”) is to evaluate and select a vendor to provide correspondence services at the best value to JEA (the “Work”).  “Best Value” means the highest overall value to JEA with regards to pricing, quality, timeliness, and workmanship.

The Work will include, but is not limited to, sorting, mail merging, printing, folding, inserting, sealing, metering and mailing.  The Work shall be performed entirely off-site from JEA headquarters with USPS delivery to JEA customers.

Bid Due Date: January 18, 2019



 

96043 (ITN) Background Screening Services

JEA is seeking the services of a Background Screening Service Provider.  The background screening Company’s primary service shall be to provide professional, customer focused, timely and accurate background screening services to employers. JEA hires on average 150 employees per year and conducts secondary screenings on 50 employees per year.  JEA requires the ability to order background screening services as a bundled package as well as ala carte.

Bid Due Date: January 11, 2019




 

95880 (ITN) EGain Licenses – Cloud Solution and Implementation Services

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor for eGain licenses – cloud solutions and implementation services that can provide the items contained within Appendix B – Response Workbook and provide the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.


JEA is seeking to conduct an eGain product pilot, for our Call Centers. Our goal is to add additional functionality to centrally manage customer emails, chats, call tracking and their knowledge base. JEA has already selected the eGain for Cisco solution, a cloud application. JEA expects implementation to be complete within 90 days of the notice to proceed.

 

Bid Due Date: October 30, 2018




 

95874 (RFQ) Deerwood Aquifer Recharge Pilot Test

The purpose of this Request for Quote (RFQ) is for JEA to evaluate and award a contract for this project which includes removing an existing submersible pump, furnishing and installing a new one in a monitoring well and connecting it to a new 8” PVC line with a flowmeter, pressure gauges, ARV’s and isolation valves, as well as furnishing a generator and fuel to operate the well pump. Once the testing is complete, there is also the requirement to disassemble parts of the well and piping. The life of this project is approximately 18 months.

Bid Due Date: November 27, 2018




 

95734 (ITN) Enterprise Data Governance (EDP) Program

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor that can provide professional consulting services and provide the best value to JEA Data Governance Program.  "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.

JEA is seeking professional consulting services, with experience in developing and implementing an Enterprise Data Governance (EDG) program, to assist with the development of a holistic data governance strategy and approach for better decision-making within the organization. The respondent should also have experience in governance frameworks, methodologies and data management.

Bid Due Date: January 15, 2019



 

95724 (RFQ) Fire Hydrant Maintenance Services

The purpose of this Request for Quote (RFQ) is to solicit bids from approved Responsible Bidders to provide one (1) year of maintenance services for JEA owned fire hydrants within assigned hydrant service routes in the JEA service territory, and conduct hydrant flow tests for JEA owned hydrants as identified by JEA. Not all hydrants serviced will require a hydrant flow tests and this shall be taken into consideration when completing the bid form for submittal. All assigned work will be grouped together geographically to reduce travel time between hydrants.

Bid Due Date: November 15, 2018




 

95668 (RFQ) Medical Review Officer Services

JEA requires the services of a qualified Department of Health and Human Services (HHS) Mandatory Guidelines and Substance Abuse and Mental Health Services Administration (SAMHSA) certified medical review officer (MRO) as described in the Scope of Services.

Bid Due Date: October 29, 2018




 

95650 (ITN) MAIL CENTER OPERATIONS & COURIER SERVICES

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a Respondent that can provide daily mail center operations and courier services at the best value to JEA. This Work includes providing personnel for JEA’s mailroom 40 hours/week to handle daily mailroom functions.  Mailroom functions include, but are not limited to, sorting and prioritizing mail; metering mail, preparing certified letters, receiving and sending express mail; and tracking of pick-ups and deliveries.

The Work also includes mail courier services between JEA’s downtown offices and JEA’s service territory and between JEA’s downtown offices and the United States Post Office (USPS).  Courier services include regular and timely delivery of USPS and interoffice mail, packages, and boxes within JEA’s service territory as specified in Table A of the Technical Specifications.

Bid Due Date: October 18, 2018



 

95598 (ITN) Mutual Air Aerial Equipment Rental

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor that can provide dedicated aerial equipment assets, between (1) one to (80) eighty units for exclusive use by JEA during the six (6) month storm season, from June 1st through November 30th, beginning in 2019.


• Category C 37’ to 40’ ONE MAN Squirt Booms: Example Altec AT-40G or Equal
• Category C 37’ to 40’ TWO MAN Squirt Booms: Example Altec TA-40 or Equal
• Category C 55’ to 60’ TWO MAN Bucket Trucks: Example Altec AA-55E or Equal
• Category C 55’ to 60’ TWO MAN / MATERIAL HANDLER Bucket Trucks: Example Altec AA-55E with 2000 LB Capacity JIB or Equal
• Category C 45’ to 50’ Derrick Digger (18” AUGER): Example Altec DM47, Altec DH50 or Equal


**In addition to the units listed above, vendors may also supply rental pricing for all other available aerial units that can be provided to JEA.**


A more detailed description of the Work is provided in the Technical Specifications included as Appendix A to this ITN.

Bid Due Date: November 9, 2018



 

95542 (RFQ) Rogers Avenue Water Main Extension

The purpose of this Request for Quote (RFQ) is to procure construction services to provide all labor and material to install approx. 1750 LF of 8" PVC water main by open cut method along Rogers Avenue.

Bid Due Date: October 4, 2018




 

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