Informal Procurement Opportunities

 

Informal solicitations include procurement purchases of goods or services estimated to cost between $50,000 and $300,000. JEA purchases are made through a competitive bidding process. Current Bid Openings as well as specifications for each bid can be found below. If you are interested in a particular solicitation you can register to be added to our mailing list for notifications.
View Responses for Awarded Solicitations 
View Formal Procurement Opportunities ($300,000+) 

All bid openings are held on Tuesdays at 2:00 p.m. at JEA, 21 W. Church Street in the Customer Center 1st Floor, Room 002 (unless otherwise noted). Sealed bid/proposal packets must be submitted to the Bid Office by 12:00 noon prior to bid opening at 2:00 p.m.
Access Bid Forms


96239 (RFQ) Purchase of JEA Inventory Item MANHO005 and MANHO007

This request for quote is for the procurement for 250EA MANHO005 and 26EA MANHO007 for JEA Inventory Stock.

Bid Due Date: November 26, 2018




 

96167 (RFQ) Purchase of JEA Inventory Item BLOBA005

This request for quote is for the procurement fo 1EA BLOBA005 for JEA Inventory Stock.

Bid Due Date: November 08, 2018




 

96152 (IFB) Tags and Related Items for JEA Inventory Stock

The purpose of this Invitation to Bid (IFB) is to evaluate and select a vendor(s) that can supply TAGS AND RELATED ITEMS for JEA’s Inventory Stock (the “Work”).  

JEA intends to award a Contract to the vendor with the lowest Unit Price, but reserves the right to award to multiple vendors if it is in the best interest of JEA to do so.

 

Bid Due Date: November 28, 2018




 

96150 RFQ Independent Quarterly Survey of Storage Domes and Limestone Covered Storage Building at JEA - Northside Generating Station

The two (2) storage domes at the JEA – Northside Generating Station require survey work to determine quantities of petroleum coke and coal inside of the storage domes. In addition, the covered building for the storage of limestone requires survey work to determine quantity in inventory. The service for the work inside of the domes and the covered storage building can only be performed by an independent surveying company that specializes in laser scanning or similar methodology that can accurately quantify the volume of product stored inside of each dome and the covered storage building.

Bid Due Date: November 20, 2018

 

 




 

96138 (RFQ) Purchase of JEA Inventory Item VCBAR002

This request for quote is for the procurement of 9EA VCBAR002 for JEA Inventory Stock.

Bid Due Date: November 12, 2018




 

96081 (ITN) JEA Investment Recovery Painting Program

The purpose of this Invitation to Negotiate (the "ITN") is to select a vendor to provide services related to properly apply paint to JEA 14’ to 18' decorative street light poles and light-heads, pad-mounted & three phase transformers, and switch cabinets in the JEA service territory and to be accomplished on a unit price basis (the “Work”).

Bid Due Date: November 27, 2018




 

96076 (RFQ) Purchase of JEA Inventory Item BLOBA005

This request for quote is for the procurement fo 1EA BLOBA005 for JEA Inventory Stock.

RESCINDED - See 96176 (RFQ) Purchase of JEA Inventory Item BLOBA005.




 

96075 (RFQ) Purchase of JEA Inventory Item METLK006

This request for quote is for the procurement of 6000EA METLK006 for JEA Inventory Stock.

Bid Due Date: November 5, 2018




 

96044 (ITN) Hewlett Packard Energy Management System (EMS) and 3 Par Equipment Purchase

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor for Hewlett Packard Energy Management System (EMS) and 3 Par Equipment Purchase that can provide the items contained within Appendix A – Response Workbook and provide the best value to JEA (the "Work" or "Services").  "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.

Bid Due Date: November 6, 2018




 

96034 (ITN) JEA Fleet Services Vehicle Purchase: Bull Wheel Tensioner (Fiber)

The purpose of this Invitation to Negotiate (the "ITN") is to solicit pricing and select a vendor for the purchase of One (1) Bull Wheel Tensioner with On-Board Operator Station (TURN KEY / COMPLETE / OPERATIONAL). Purpose: Fiber Optic Cable (CAIFO144, 72, 48 or 24 with .72” OD), Conductor etc. Unit must be built, tested and delivered to JEA Fleet Facility (5717 New Kings Road Jacksonville, Florida 32209) in complete operational condition, with all required equipment and documentation by JULY 15, 2019. Liquidated Damages ($20.00 Per Day) Start JULY 15, 2019.

Bid Due Date: November 9, 2018




 

96026 (ITN) Cisco Energy Management System (EMS) Network Equipment Purchase for SOCC and Cologix

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor to provide Cisco Energy Management System (EMS) Network Equipment for JEA’s SOCC and Cologix Datacenter locations that can provide the items contained within Appendix A – Response Workbook and provide the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.


The equipment list is to build out a new EMS Solution at SOCC and Cologix. The equipment in the listed in Appendix A Response Workbook will cover both sites. SOCC and Cologix Datacenter’s will have full redundancy with the majority of the infrastructure at SOCC.

 

Bid Due Date: November 6, 2018




 

96025 (ITN) Sale of Scrap Cable, Wire, and Metal

The purpose of this Invitation to Negotiate (the “ITN”) is for JEA to evaluate and select companies that can provide scrap cable, wire and metal services for payment (the “Surplus Items”) at the best value to JEA (the "Work" or "Services”).

JEA intends to award one (1) Contract, up to three (3) years, to a company that can provide the following services for electrical equipment:

• Purchase of scrap from JEA
• Removal of scrap cable, wire and metals from JEA facilities

JEA intends to separate scrap into ten (10) categories. The corresponding grades are priced in accordance with the American Metals Market (AMM), London Metal Exchange (LME), and the Commodity Exchange (COMEX).

Bid Due Date: November 20, 2018



 

95976 (RFQ) Relay Panel Manufacturing for Greenland Energy Center Station

This informal bid is to provide two (2) new relay panels for use at JEA's Greenland Energy Center substation. The scope of work also includes installing (i.e., placing in final location and bolting to the floor) new relay panels upon delivery. 

Bid Due Date: November 21, 2018

 

 




 

95975 (RFQ) Relay Panel Manufacturing for Bartram Substation

This informal bid is to provide two (2) new relay panels for use at JEA’s Bartram substation. The scope of work also includes installing (i.e., placing in final location and bolting to floor) new relay panels upon delivery.

Bid Due Date: November 21, 2018

 




 

95973 (IFB) Meals Ready to Eat (MREs) for JEA Inventory Stock

The purpose of this Invitation to Bid (IFB) is to evaluate and select a vendor(s) that can supply Meal Ready-To-Eat (MREs) for JEA Inventory Stock (the “Work”).  

JEA intends to award a Contract to the vendor with the lowest Unit Price, but reserves the right to award to multiple vendors if it is in the best interest of JEA to do so.  All the technical requirements (manufacturers, materials and ratings) are provided in Appendix A – Technical Specifications and Appendix B – Response Workbook and Form, attached hereto.  

The vendor(s) awarded a Contract will be required to comply with the reporting requirements stated below.  The reports are expected to be provided in an Excel format and emailed to the JEA Representative. The reports will be utilized to determine compliance with delivery and lead times. Failure to comply with the delivery and lead times could result in JEA terminating the Contract for Default.

Bid Due Date: October 23, 2018




 

95880 (ITN) EGain Licenses – Cloud Solution and Implementation Services

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor for eGain licenses – cloud solutions and implementation services that can provide the items contained within Appendix B – Response Workbook and provide the best value to JEA (the "Work" or "Services"). "Best Value" means the highest overall value to JEA with regards to pricing, quality, design, and workmanship.


JEA is seeking to conduct an eGain product pilot, for our Call Centers. Our goal is to add additional functionality to centrally manage customer emails, chats, call tracking and their knowledge base. JEA has already selected the eGain for Cisco solution, a cloud application. JEA expects implementation to be complete within 90 days of the notice to proceed.

 

Bid Due Date: October 30, 2018




 

95874 (RFQ) Deerwood Aquifer Recharge Pilot Test

The purpose of this Request for Quote (RFQ) is for JEA to evaluate and award a contract for this project which includes removing an existing submersible pump, furnishing and installing a new one in a monitoring well and connecting it to a new 8” PVC line with a flowmeter, pressure gauges, ARV’s and isolation valves, as well as furnishing a generator and fuel to operate the well pump. Once the testing is complete, there is also the requirement to disassemble parts of the well and piping. The life of this project is approximately 18 months.

Bid Due Date: November 27, 2018




 

95825 (RFQ) Plumbing Services

This contract is executed between JEA and the Contractor to perform services including, but not limited to: labor, supervision, materials, tools, and equipment, as necessary to perform plumbing services for JEA Facilities. Bid workbook represents estimated quantity and is to be used as a guideline and not a guarantee of work. JEA may take action to perform work in house and, thereby, reduce Contractor workload. These specifications are not intended to supersede Federal, State, or local regulations to which the Contractor must comply.

Bid Due Date: November 26, 2018




 

95767 (ITN) Safety Leadership Training

JEA is seeking responses from qualified firms to provide and develop a classroom style safety leadership training course.  The goal of the course is to provide the student a foundation and skill set to be able to successfully lead for safety.  The course should focus on soft skills for safety leadership.  We are not seeking a course that provides insight into root cause(s) analysis, training methodologies, or a regulatory review.  At the conclusion of the course, the student should be able to identify how leadership styles, personalities, effective communication, relationships, coaching and feedback all play a role in making a frontline supervisor a more effective leader for safety.  JEA is seeking a one (1) day, eight (8) hour course.  The recommended course content is provided in Appendix A – Technical Specifications.

Bid Due Date: December 4, 2018




 

95725 (RFQ) Cubicle Buildout and Furniture Installation

This contract is executed between JEA and the Contractor to perform services including, but not limited to:  furnishing management, installation, removal, and relocation, including all management, labor, tools, equipment, transportation, materials, and incidentals necessary to complete space planning services.  Bid workbook represents estimated quantity and is to be used as a guideline and not a guarantee of work.  JEA may take action to perform work in house and, thereby, reduce Contractor workload.  These specifications are not intended to supersede Federal, State, or local regulations to which the Contractor must comply.

Bid Due Date: October 29, 2018




 

95724 (RFQ) Fire Hydrant Maintenance Services

The purpose of this Request for Quote (RFQ) is to solicit bids from approved Responsible Bidders to provide one (1) year of maintenance services for JEA owned fire hydrants within assigned hydrant service routes in the JEA service territory, and conduct hydrant flow tests for JEA owned hydrants as identified by JEA. Not all hydrants serviced will require a hydrant flow tests and this shall be taken into consideration when completing the bid form for submittal. All assigned work will be grouped together geographically to reduce travel time between hydrants.

Bid Due Date: November 15, 2018




 

95668 (RFQ) Medical Review Officer Services

JEA requires the services of a qualified Department of Health and Human Services (HHS) Mandatory Guidelines and Substance Abuse and Mental Health Services Administration (SAMHSA) certified medical review officer (MRO) as described in the Scope of Services.

Bid Due Date: October 29, 2018




 

95650 (ITN) MAIL CENTER OPERATIONS & COURIER SERVICES

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a Respondent that can provide daily mail center operations and courier services at the best value to JEA. This Work includes providing personnel for JEA’s mailroom 40 hours/week to handle daily mailroom functions.  Mailroom functions include, but are not limited to, sorting and prioritizing mail; metering mail, preparing certified letters, receiving and sending express mail; and tracking of pick-ups and deliveries.

The Work also includes mail courier services between JEA’s downtown offices and JEA’s service territory and between JEA’s downtown offices and the United States Post Office (USPS).  Courier services include regular and timely delivery of USPS and interoffice mail, packages, and boxes within JEA’s service territory as specified in Table A of the Technical Specifications.

Bid Due Date: October 18, 2018



 

95598 (ITN) Mutual Air Aerial Equipment Rental

The purpose of this Invitation to Negotiate (the "ITN") is to evaluate and select a vendor that can provide dedicated aerial equipment assets, between (1) one to (80) eighty units for exclusive use by JEA during the six (6) month storm season, from June 1st through November 30th, beginning in 2019.


• Category C 37’ to 40’ ONE MAN Squirt Booms: Example Altec AT-40G or Equal
• Category C 37’ to 40’ TWO MAN Squirt Booms: Example Altec TA-40 or Equal
• Category C 55’ to 60’ TWO MAN Bucket Trucks: Example Altec AA-55E or Equal
• Category C 55’ to 60’ TWO MAN / MATERIAL HANDLER Bucket Trucks: Example Altec AA-55E with 2000 LB Capacity JIB or Equal
• Category C 45’ to 50’ Derrick Digger (18” AUGER): Example Altec DM47, Altec DH50 or Equal


**In addition to the units listed above, vendors may also supply rental pricing for all other available aerial units that can be provided to JEA.**


A more detailed description of the Work is provided in the Technical Specifications included as Appendix A to this ITN.

Bid Due Date: November 9, 2018



 

95542 (RFQ) Rogers Avenue Water Main Extension

The purpose of this Request for Quote (RFQ) is to procure construction services to provide all labor and material to install approx. 1750 LF of 8" PVC water main by open cut method along Rogers Avenue.

Bid Due Date: October 4, 2018




 

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